Job Opportunity - Event Coordinator
Beatrice Adenodi
April 19, 2024
Mirror Ink is looking for a highly skilled event coordinator who can help make our upcoming events consistently efficient, cost-effective, and memorable. The ideal candidate will be able to evaluate and negotiate with vendors, collaborate with the legal team in drafting service contracts, and manage communications with attendees, speakers, and client stakeholders. Above all, the event coordinator must be comfortable in a leadership role that demands a creative, business-driven mindset and lasting relationships with vendors.
Compensation for this role starts at $30 hourly, at an average of 10 hours per week and no more than 50 hours per month. Candidates must be willing to travel out of state. All travel expenses will be paid by Mirror Ink.
Mirror Ink specializes in bringing businesses to life through strategy, planning and logistics. Our mission is to evolve our clients’ strategic mindset and empower them with the tools they need to connect with their customers. Founded on the belief that a thriving brand is built upon a successful lifestyle, we renovate our clients’ outlook from the ground up with a holistic approach customized for their needs. With social impact at the heart of our company, we pride ourselves in giving back by applying our wealth of knowledge to progress our community to a brighter future. We offer business consulting, people development, education and execution services.
• Oversee the planning and execution of at least five 1,000-person events a year
• Uphold the company’s mission and vision with every event
• Own every aspect of an event, from venue choice to success metrics
• Keep budgets and timelines under control at all times
• Develop an actionable plan for fundraising and managing monthly cash flow
• Comply with all national and local regulations
• Develop a complete understanding of the requirements for every event
• Research vendors and make selections based on their creativity, quality, and cost
• Book venues, schedule guests, draft and finalize contracts, and lock down day-of logistics
• Develop content for event materials and work with graphic designer to produce
• Hire personnel as needed across all functions of an event (ex: registration, setup, catering, audio/visual)
• Handle day-to-day administration of events and programs, including order placements, BEO reviews, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution
• At least 2-3 years experience in event planning or event coordination in a corporate environment
• Proven track record of creative, successful events
• Experience working with colleagues in graphic design, sales, marketing, and communications
• Excellent organizational, communication, negotiating, and multitasking skills
• Ability to remain calm under pressure and maintain a customer-service mindset
• Bachelor’s degree (or equivalent) in hospitality management or public relations
• Established relationships with vendors
• Experience in managing budgets and tracking expenses
• Advanced knowledge of PowerPoint, Acrobat, and Excel
• Proficiency with more than one language
Onboarding and training will begin Monday, July 22, 2024.
Upcoming events include several dates in Minneapolis and several locations that will require travel.
Send resumes along with a headshot to info@mirrorink360.com by June 30 due date.
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